Outlook Productivity: BCC Tips for Outlook on macOS
Introduction
Blind carbon copy (BCC) is a powerful feature in Microsoft Outlook that allows users to send emails to multiple recipients without revealing their email addresses to each other. This can be useful for protecting the privacy of your recipients, or for sending emails to a large group of people without cluttering up their inboxes.
In this article, we will provide you with a comprehensive guide to using the BCC feature in Outlook on macOS. We will cover everything from how to add BCC recipients to an email, to how to manage BCC lists and avoid common BCC pitfalls.
How to Add BCC Recipients to an Email
To add BCC recipients to an email in Outlook on macOS, simply click on the "BCC" button in the email composition window. This will open up a new field where you can enter the email addresses of your BCC recipients.
You can add multiple BCC recipients by separating their email addresses with commas. For example, to add three BCC recipients, you would enter their email addresses as follows:
bccrecipient1@example.com, bccrecipient2@example.com, bccrecipient3@example.comHow to Manage BCC Lists
If you frequently send emails to the same group of BCC recipients, you can create a BCC list to save time. To create a BCC list, simply click on the "BCC" button in the email composition window and then select "New BCC List" from the drop-down menu.
In the New BCC List dialog box, enter a name for your list and then add the email addresses of your recipients. You can also add recipients from your Outlook contacts by clicking on the "Add from Contacts" button.
Once you have created a BCC list, you can use it to quickly add BCC recipients to your emails. To do this, simply click on the "BCC" button in the email composition window and then select your BCC list from the drop-down menu.
BCC Pitfalls to Avoid
While the BCC feature can be a useful tool, there are a few pitfalls that you should be aware of.
- Don’t overuse the BCC feature. BCCing too many people can make your emails look spammy.
- Be careful about who you BCC. BCCing people who don’t need to see your email can be a privacy violation.
- Don’t use BCC to send sensitive information. BCC emails are not as secure as regular emails, so you should avoid using them to send sensitive information.
Conclusion
The BCC feature in Outlook on macOS is a powerful tool that can be used to protect the privacy of your recipients and to send emails to large groups of people. By following the tips in this article, you can use the BCC feature effectively and avoid common BCC pitfalls.
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